Have you noticed lately that your business organization just isn’t as clear cut and refined as it once was? This can happen when you’ve been in business for a while. Complacency can set in, and before you know it, you have papers all over your desk, stressed employees taking weeks off, and junk you don’t even need crowding your space.
Fear not. The tips in this guide may seem simple enough, but they will help you to get your business organization back on track fast:
Have A Huge Clear Out
Start by purging your business of junk. Be hyper vigilant of all of the things you don’t need, and start clearing it out. If it’s a big job, you can even get employees on board, giving them certain tasks or asking them to clear out their own desks and drawers. Alternatively, if this is something you simply don’t have time for, you could hire an outside company and give them strict instructions on what to do and what not to do. However, this is always a risk, especially if they don’t know the business.
Set A Few Important Rules/Guidelines
Make sure you set out a few important rules and guidelines with your staff members. For example, how can your business be organized if the first thing everybody does is log on to their emails? Emails are a proven productivity killer! Make sure you set guidelines about using paper, and what they should do with documents when they are done with them. Put some rules in place that will help you now and in the future.
Organize Your Paper Documents
It’s time to organize the paper documents that you actually need to keep. However, you shouldn’t just organize them and put them away – you’ll no doubt end up having to do them again and again when things get a little hectic. Instead, work out a way to go paperless. There are some apps and systems that allow you one click access to documents and records, not to mention transaction automation and other ways to improve workflow. You could look at www.papersave.com to start you off, as it’ll give you an idea of what’s possible for your business. Many find they can reduce paper usage by up to 40% when they begin using apps like this.
Use The Cloud For Storage And Sharing
Using the cloud for storage and sharing is a far more effective way of collaborating in the office than using emails and more ‘traditional’ methods. Things can easily get lost in translation when you have to speak to people separately, so doing something like this where you can all see and make changes together is going to help get your processes more organized in a flash.
Get Help If You Need It
Maybe you don’t have employees yet. Maybe you only have a few. It’s important to get help if you need it. You may need to outsource, make a temporary hire, or make a fully fledged hire. Whatever you do, don’t put it off or you risk burn out!