If you’re moving into a new office in the near future, you need to start thinking about the technology you’ll use. Here are the things every office needs.
Fast Printers
Anyone who has worked in a large or busy office knows how frustrating it can be when the printer is slow. A queue quickly builds up, and nobody is very happy about the situation. It’s more than simply frustrating though. It can also hit productivity levels and slow down office functions as well.
So, don’t be tempted to buy cheap or second-hand printers when you come to move offices. You’ll only end up regretting it later on when it starts holding up your employees. You should contact a company like Ricoh. They will be able to offer you advice and printing options that are modern and fast.
Instant Messaging
As a boss, you might think that using instant messaging in the office that can only lead to disaster. But it can actually be a really good way for employees to interact and discuss problems as they arise throughout the working day. It saves time as people won’t need to walk around the office all day to ask a colleague a question.
This is especially important if you have a large office that is difficult to get around. But what about the problems brought by instant messaging in the office? This can be a concern. You should put strict guidelines in place making clear what should and shouldn’t happen when staff use instant messaging.
Tablet Devices
It’s no longer necessary to use your desktop computer all day in the office. It’s now much simpler to use tablet devices. That doesn’t mean you should get rid of all your office desktop computers though – they’re still important. But tablets do make a lot of your office tasks much faster and much simpler.
Firstly, they allow your employees to view, upload and share documents in a much simpler way. This can save a lot of time as fewer documents will have to be printed, and emails documents will be able to minimised too. You could use a tool like Dropbox to make sharing files and documents easy.
Cloud Storage
Most businesses have plenty of documents, files and data to store. Whether its the data of customers or your internal information, it needs to be kept as safe as it possibly can be. It can be a disaster for your business if you somehow lose all of that data. For example, if you’re storing a lot of it physically, it could get lost in a fire or flood.
You could store it in hard drives, but this still requires you to keep them onsite. A safer option is to consider cloud storage. It means all your data will safely stored up in the cloud away from the dangers of your physical office space. This can only be a good thing for your business and your data.
If you start by implementing these tech upgrades in your new office, you’ll be off to a good start.
